The Silent Attack: Why Password Spraying Often Goes Undetected

Password spraying is a stealthy cyberattack technique that slips past many standard security defenses. Unlike traditional brute-force attacks, which bombard a single account with endless password guesses, password spraying flips the script—attackers use one common password and try it across many user accounts.

Hackers often gather lists of usernames from public directories or previously leaked data. Then, they pair those usernames with a shortlist of frequently used passwords—like “Welcome1” or “Spring2025”—and systematically test them across multiple accounts. This method is typically automated, allowing attackers to quickly attempt thousands of login combinations.

These attacks often fly under the radar because only one password is tested per account at a time. They don’t trigger lockouts or raise immediate alarms, making them harder to spot but potentially just as dangerous, especially if they’re not detected early.

How Can You Prevent and Detect Password Spraying?

Stopping password spraying requires both proactive monitoring and smart policy enforcement. Here’s how organizations can reduce their risk:

1. Enforce Strong Password Policies

Encourage employees to use long, complex passwords and rotate them regularly. A password manager can help users create and store secure credentials without remembering them all.

2. Require Multi-Factor Authentication (MFA)

Even if a password is compromised, MFA adds another layer of protection. It’s one of the most effective defenses against unauthorized access.

3. Conduct Regular Security Audits

Review login logs, authentication protocols, and endpoint security regularly. These audits help spot anomalies and strengthen weak points before attackers can exploit them.

Additional Steps to Strengthen Security

Beyond the basics, a few more advanced tactics can help:

1. Improve Login Attempt Monitoring

Set up alerts for patterns like multiple login attempts to different accounts from the same IP address in a short time. These signs can indicate an active spraying campaign.

2. Educate Employees

Ensure users know the risks of reusing passwords and the importance of using MFA. Regular awareness training can go a long way in preventing avoidable breaches.

3. Create a Robust Incident Response Plan

If an attack occurs, a fast response is key. Ensure your plan includes communication protocols, password reset procedures, and post-incident reviews to prevent future attacks.

Secure Your Organization

Password spraying is a quiet, often unnoticed tactic—but its impact can be severe. By putting the right safeguards in place now, you can prevent small security gaps from becoming major breaches.

Need help evaluating your cybersecurity posture or deploying better defenses? Yeo & Yeo Technology can help you stay ahead of evolving threats. Contact us to learn how we can tailor solutions to protect your business from password spraying and other advanced cyberattacks.

Article used with permission from The Technology Press.

Do we need cyber insurance?

It’s a good safety net, especially if you handle sensitive data. But please remember that it’s not a replacement for good security practices.

Is storing files in the cloud safe?

Yes, if it’s a trusted provider and you use strong security settings like multi-factor authentication. If you want advice on the best cloud solution for your business, get in touch.

How often should we review our IT security?

Continuous monitoring with tools like Security Information and Event Management (SIEM) is essential, but regular reviews of patches, vulnerabilities, and backups are also key. We can help you set a review schedule tailored to your business and risk level. Contact Yeo & Yeo Technology.

Information used in this article was provided by our partners at MSP Marketing Edge.

Broadcom’s new VMware strategy is disrupting the virtualization landscape, and small to mid-sized businesses are feeling the impact.

Broadcom has dramatically increased license costs for smaller customers and ended thousands of trusted reseller relationships, signaling that VMware is now an enterprise platform. For many companies, this disruption has left them looking for VMware alternatives.

Licensing and Pricing Changes

In early 2025, Broadcom introduced the new VMware licensing model that included an increase from a 16-core to a 72-core minimum for license purchases. Even if your infrastructure only uses 16 cores, you must now pay for 72, raising your annual support costs from around $2,000 to over $10,000.

Broadcom also made other key changes affecting its small customer base:

Subscription-Only Model: Perpetual licenses are gone. All VMware products now require ongoing subscriptions.
Bundled Offerings: Customers must now buy bundled suites, often paying for features they don’t need.
Late Renewal Penalties: If you miss a renewal, you will be hit with a 20% penalty, and in some cases, cease-and-desist letters for lapsed licenses.

Partner Program: “Cleaning House”

Broadcom has also cut the “Registered” tier of its VMware partner program, ending its relationship with thousands of smaller resellers with just 60 days’ notice. The focus is now on Select, Premier, and Pinnacle partners—those with deep enterprise investments and VMware Cloud Foundation (VCF) ability.

For many companies, this means:

Losing trusted local IT partners
Being forced to work with larger, and many times more expensive and less accessible providers
Facing longer support wait times and higher support costs

What Does This Mean?

Broadcom hopes to optimize its $69 billion investment in VMware by focusing on its top 600 enterprise customers and quickly phasing out smaller partners and customers.

For many companies, VMware is no longer a workable long-term solution due to fewer support options, higher costs, limited access to VMware solutions, and reduced flexibility.

What Can You Do?

You have options, and Yeo & Yeo Technology is here to help you find the best choice.

1. Cloud Migration (Azure, AWS, etc.)

Public cloud platforms offer scalable, secure virtualization without the hardware burden, making them ideal for remote teams or seasonal workloads.

2. Hybrid Infrastructure

Keep critical workloads on-prem while shifting others to the cloud. This approach offers flexibility, cost savings, and future-readiness.

3. Hyperconverged Infrastructure (HCI)

Solutions like Scale Computing combine computing, storage, and networking into one system at a lower total cost and include all the virtualization licensing.

Market Disruption

Many businesses are already starting to migrate away from VMware to other solutions. Scale Computing has experienced record growth since the Broadcom acquisition. Others are adopting hybrid solutions using Microsoft’s Hyper-V. Many are moving to Azure or AWS. For less complex infrastructures, the M365 platform offers a viable replacement utilizing Teams, SharePoint, and OneDrive. The important lesson is that you need to start planning now.

This VMware disruption puts many companies in a challenging position, but waiting is not the answer. Whether you’re exploring cloud, Hyperconvergence, or a hybrid solution, the time to act is now. The transition from VMware to a new solution takes prior planning and involves a complex migration.

Yeo & Yeo Technology is ready to help you navigate this transition. Our team has deep expertise in VMware alternatives, including Azure, Scale Computing, and hybrid environments. Let’s build a roadmap that protects your business and positions you for growth. Contact us today to get started.

Have you ever stopped to think about how much your business relies on AI already?

AI is quietly becoming part of everyday work life, from smart tools that help with emails or customer support to apps that analyze trends or boost productivity.

But with great power comes great responsibility.

Using AI isn’t just about getting tasks done faster. It’s about making smart, ethical choices that protect your people, your customers, and your reputation. That means being clear on how AI is being used in your business. And making sure it’s being used the right way.

Responsible AI starts with understanding.

Not everyone on your team needs to be a tech expert, but they should know the basics, like how to protect data, share sensitive information, and spot when something seems wrong. Good training is key, especially as AI becomes more involved in decision-making.

It also means thinking about fairness and accountability. If an AI tool is helping to make decisions — perhaps sorting resumes or recommending products — you need to be confident it’s not introducing bias or making errors. Someone in your business should always be responsible for double-checking its work. AI can assist, but it shouldn’t replace human judgment.

Creating simple, clear guidelines for your team is a great place to start.

Here are a few tips to help you get started:

Define acceptable use: Outline what types of AI tools can be used in your business, and for what purposes. Be specific about tools approved for sensitive tasks.
Prioritize data ethics: Include rules about inputting customer or employee data into AI systems. Emphasize the importance of data security and confidentiality.
Review outputs critically: Encourage employees to question AI-generated results. Make “trust but verify” your mantra.
Assign ownership: Designate who in your business is responsible for monitoring AI use, updating tools, and flagging concerns.
Stay transparent: Let clients or customers know when AI is part of your processes, especially if it affects their experience or data.
Educate regularly: AI evolves fast. Commit to ongoing training so your team stays informed about the benefits and risks.

Done well, AI can give your business a real edge. But only if it’s used thoughtfully, transparently, and with care. If you want to explore how AI can help your business (and how to manage it responsibly), we’d love to help. Get in touch.

Information used in this article was provided by our partners at MSP Marketing Edge.

Email is one of the most powerful business tools, but it’s also one of the most common sources of security breaches, miscommunication, and productivity loss. From overlooked messages to accidental data leaks, bad email habits can quietly undermine your team’s efficiency and leave your organization exposed to cyber threats.

Here’s what to watch for — and how to fix it.

1. Disorganized, Overflowing Inboxes

A cluttered inbox can be overwhelming, and when important messages get buried, productivity takes a hit. Employees may miss deadlines, overlook tasks, or respond too late — all because they can’t find what they need quickly.

The fix: Treat your inbox like a workspace, not a junk drawer. Use folders and filters, delete what you don’t need, and archive old emails regularly. Consider setting aside a few minutes daily to clean up and organize.

2. Clicking Without Thinking

Phishing attacks are often disguised as legitimate messages — invoices, password resets, or internal communications. One click on a malicious link can lead to stolen data, ransomware infections, or compromised accounts.

The fix: Always hover over links before clicking to preview the URL. Be wary of urgent messages, requests for sensitive information, or emails with unexpected attachments. If something feels off, verify the sender through another communication method.

3. Relying on Email for Everything

Email isn’t always the right communication tool — yet many people default to it for tasks better suited for other platforms. Long threads, real-time decisions, or shared file editing can quickly become chaotic when handled via email.

The fix: Consider when it makes more sense to switch to a chat platform, project management tool, or file-sharing system. Clear, intentional communication improves collaboration and avoids confusion.

4. Ignoring Spam Filters and Reporting

Too many employees ignore suspicious messages instead of reporting them, or worse, interact with them. Over time, this weakens an organization’s ability to prevent future attacks.

The fix: Encourage everyone to report phishing attempts and other suspicious emails. IT teams can then act and adjust filters to reduce future threats. Regular reviews of spam filtering settings are also essential to catch evolving tactics.

5. Overusing “Reply All”

It might seem harmless, but replying to everyone on an email chain when it’s not necessary can lead to inbox overload, missed action items, or the accidental sharing of sensitive information.

The fix: Use “Reply All” only when your message is relevant to every recipient. Before hitting send, double-check who’s included in the conversation and whether your response is needed.

6. Weak or Reused Passwords

Are you still using your birthday or “password123”? Weak passwords are a major reason email accounts get hacked. Reusing passwords across multiple accounts increases the damage a single breach can cause.

The fix: Use long, unique passwords for each account and update them regularly. Consider using a password manager to keep track. Wherever possible, enable multi-factor authentication (MFA) to add an extra layer of protection.

7. No Email Backup or Retention Plan

Email is a repository for critical business information, contracts, decisions, and documentation. However, many businesses don’t have a plan for backing up or recovering email data in the event of an outage or security incident.

The fix: Establish policies around email retention and backups. Ensure your organization can quickly recover email data if needed, whether due to accidental deletion, hardware failure, or cyberattack.

Better Email Habits Start with Awareness

Bad email habits might seem minor, but they can lead to costly downtime, reputational damage, and even compliance violations. With the right support and tools in place, your organization can turn email from a risk into a reliable, efficient asset.

At Yeo & Yeo Technology, we help organizations modernize their email systems, improve security awareness, and integrate productivity tools that reduce risk and boost performance. Whether you’re looking to train your team, tighten your security, or upgrade your systems, we’re ready to help.

From small businesses to large enterprises, organizations are under constant threat from phishing attacks, which continue to be one of the most effective methods cybercriminals use. But here’s the good news: companies that invest in people as much as they do in technology are seeing real results.

A recent study from KnowBe4 is challenging some long-held assumptions about employee training. In the report, 90% of employees said they believe phishing simulations improve their security awareness. This is a significant shift in mindset. Just a few years ago, these simulations were often viewed as punitive or embarrassing. Today, they’re increasingly seen for what they are — an important tool in building a more resilient, cyber-aware workforce.

From Punishment to Empowerment

The change in perception is no accident. Organizations that treat security training as a collaborative effort rather than a compliance requirement are finding that employees are more engaged, knowledgeable, and willing to take responsibility for cybersecurity.

Phishing simulations play a key role in this process. By mimicking real-world phishing attacks in a controlled environment, employees can practice spotting suspicious emails before the real thing hits their inbox. This hands-on approach not only reinforces learning but also helps reduce fear. When employees understand what to look for, they feel more confident and capable — two things that are critical in high-stakes moments.

Successful simulations are designed to teach and guide employees rather than catch them off guard or “test” them. When done right, they open the door to meaningful conversations about data protection, password hygiene, and quickly reporting threats. Over time, they can help shift an organization’s entire culture toward shared responsibility.

The Stakes Are High — But So Are the Benefits

KnowBe4’s findings show that employees feel more prepared after participating in simulations and report stronger alignment with their organization’s cybersecurity goals. They’re more likely to report suspicious emails, more likely to follow safe practices, and more willing to speak up if they see something unusual.

At Yeo & Yeo Technology, we’ve seen these benefits firsthand. Clients who adopt regular simulation programs — especially those tied to interactive, well-designed training — report fewer incidents and stronger internal cooperation around security initiatives. When employees feel like they’re part of the solution, engagement and morale improve, too.

A Cultural Shift with Lasting Impact

It’s important to recognize that phishing simulations are not a one-and-done exercise. Like physical safety drills, cybersecurity drills must be part of a continuous improvement mindset. The most effective organizations take the long view: building muscle memory, reinforcing best practices, and adapting training to reflect new threats as they emerge.

This cultural shift doesn’t happen overnight. But with the right leadership and resources in place, it’s possible to create a workplace where every employee feels empowered to defend against cyber threats. That’s not just good for security — it’s good for business.

Source: KnowBe4 Blog – “Breaking the Stigma: 90% of Employees Agree That Phishing Simulations Improve Their Security Awareness”

The Cybersecurity and Infrastructure Security Agency (CISA), the federal agency protecting the nation’s critical infrastructure, is facing a major staffing crisis. Since the start of the second Trump administration, nearly one-third of its workforce has left, raising serious concerns about the agency’s ability to defend against growing cyberthreats.

Approximately 1,000 employees have exited CISA in recent months, shrinking its workforce from 3,732 to around 2,649. The sudden departures include buyouts, early retirements, and layoffs. The administration’s proposed 2026 budget called for cutting 1,083 positions, and the agency has already hit that number, well ahead of schedule.

Can CISA Still Protect Us?

The cyberthreat landscape continues to expand, and purging this federal agency’s workforce at this time may prove costly. CISA plays a vital role in securing everything from power grids and water systems to election infrastructure. With fewer staff available and the frequency and complexity of cyberthreats continuing to increase, professionals worry the agency may struggle to keep up with cybercriminals targeting our infrastructure.

Major Leadership Void

The dramatic reduction has hit CISA leadership the hardest. Several high-profile leaders have departed, including Lauren Zabierek and Bob Lord, who were actively involved in the “Secure by Design” initiative, and Matt Hartman, second-in-command in the cybersecurity division. Key members of the international partnerships team have also left, weakening CISA’s global coordination efforts.

Sean Plankey, the nominee for the new CISA director, faces the difficult task of rebuilding an agency that lost a third of its workforce in just a few months. The Senate Homeland Security Committee may question his ability to successfully lead a critical agency with a fractured staff and low morale.

What’s Next?

CISA has entered uncharted waters as it tries to navigate these dramatic changes. President Trump’s pick to head the agency, Sean Plankey, is expected to testify before the Senate Homeland Security Committee and address questions about the workforce cuts. The agency has already started appointing new officials to senior roles, but the impact of these changes on CISA’s effectiveness remains to be seen.

The agency’s Cybersecurity Division, which monitors federal networks for intrusions and provides cybersecurity protection to other agencies, was also hit hard with staff reductions. These and the other staff reductions to CISA may drastically impact our nation’s cybersecurity. As cyberthreats continue to evolve and increase, the need for a robust and well-prepared cybersecurity agency is more important now than ever before.

How Could This Impact Your Organization?

CISA’s staffing crisis could have serious ripple effects for businesses, governments, and critical infrastructure operators:

Delayed threat alerts. With fewer analysts, critical cyberthreat intel may be slower to reach your team, increasing risk exposure.
Less support during attacks. CISA often assists with ransomware and major incidents. With fewer resources, smaller organizations may be left without help.
Reduced industry guidance. Sector-specific playbooks and security assessments may slow down or disappear as CISA loses key professionals.
Compliance uncertainty. Federal reporting rules tied to CISA may change unexpectedly, impacting how you report cyber incidents.

What You Can Do

Diversify threat intel sources. Don’t rely on CISA alone—tap into ISACs, commercial feeds, and trusted security blogs.

Plan for independence. Review contracts and incident plans, assuming limited federal support.
Stay alert to regulatory changes. Track updates to federal and state cybersecurity compliance rules.
Ask more from your vendors. Ensure they’re committed to Secure-by-Design principles even if federal oversight slows down.

In short, a weakened CISA means more responsibility falls on your organization. Now is the time to double down on your cyber readiness.

Artificial intelligence (AI) is an incredible tool. It’s revolutionizing industries, advancing medical research, and making businesses more productive. But like any powerful technology, it can also be used for the wrong reasons.

Cybercriminals have discovered that generative AI (the same kind of AI that powers tools like ChatGPT and Copilot) makes their scams faster, smarter, and more convincing than ever. Here are some AI-enhanced cyberattacks that you should be mindful of.

AI-generated malware

Malware (malicious software) isn’t new, but AI has made it quicker to produce, harder to detect, and more effective at bypassing security measures. Cybercriminals use AI to write malware that looks like legitimate browser extensions, software downloads, and even innocent-looking files like PDFs or images.

Stay safe: Keep your security software up to date, and never download software or browser extensions from unknown sources.

Fooling security systems

Most cybersecurity software works by spotting known malware patterns. By slightly tweaking existing malware, scammers can create thousands of unique versions that security systems don’t recognize.

Stay safe: Update your security software regularly to keep up with evolving threats. AI-powered security tools can also help detect suspicious activity.

AI-powered password cracking

Cybercriminals are now using AI to break into accounts faster than ever. AI can test millions of password combinations per second, analyze leaked passwords, and predict passwords based on common patterns.

Stay safe: Use strong, unique passwords for every account and enable multi-factor authentication (MFA) to add an extra layer of security.

Smarter phishing scams

Phishing emails used to be easy to spot – bad grammar, weird phrasing, and suspicious links were all giveaways. But with AI, scammers can create perfectly written, highly personalized messages that look exactly like those from a trusted colleague or supplier.

Stay safe: Always verify unexpected emails, especially if they request payments, login details, or sensitive information. Hover over links before clicking and double-check sender addresses.

Deepfake impersonation

Imagine getting a video call from your CEO asking you to process an urgent payment. You recognize their voice and face … but it’s not actually them. AI-generated deepfakes can clone voices and faces to trick employees into transferring money or sharing sensitive data.

Stay safe: If something seems unusual or too urgent, verify the request by calling a known number or confirming in person.

AI-powered scams are evolving fast, but you don’t have to be an easy target. A strong security culture, smart policies, and tools can help keep your business safe.

If you’re unsure whether your cybersecurity is strong enough, we can help with a security audit. Contact us.

Information used in this article was provided by our partners at MSP Marketing Edge.

Technology is the backbone of modern business, but managing it effectively can stretch even the most capable teams. Whether your company has an internal IT department or relies on outside resources, you don’t need to hire more staff to strengthen your IT environment.

Businesses can optimize IT operations, strengthen cybersecurity, and ensure seamless day-to-day technology management by partnering with a managed services provider (MSP) like Yeo & Yeo Technology. Here’s how managed services can be a game-changer for businesses with or without an internal IT team.

Extend Your IT Capabilities

If you have an IT team, managed services can take routine tasks off their plate—such as network monitoring, system maintenance, and patch management—so they can focus on higher-value projects that move your business forward.

If you don’t have an internal IT team, a managed services provider becomes your full-service IT department, handling everything from helpdesk support to infrastructure management. It’s like having a team of professionals on call without the cost and complexity of hiring in-house.

Get Ahead of Downtime and Threats

Unplanned outages and cyberattacks are more than just frustrating—they’re costly. Managed IT services proactively monitor your systems 24/7, identifying and resolving issues before they disrupt your business.

Yeo & Yeo Technology also provides robust cybersecurity services to defend against phishing, ransomware, and data breaches. Your business stays protected and prepared with constant threat detection, regular risk assessments, and compliance support.

Control Costs While Scaling Smarter

Hiring new IT staff can be time-consuming and expensive. Managed services offer a cost-effective way to scale your IT support as your business grows, all while keeping costs predictable. You get access to top-tier technology and expertise without the overhead of recruitment, salaries, and training.

Take a Smarter Approach to IT

Whether you’re looking to empower your current IT team or need complete outsourced support, managed services offer a flexible, efficient solution. Yeo & Yeo Technology helps businesses boost performance, reduce risk, and stay ahead of the curve—without adding headcount.

Ready to dive deeper into how you can optimize your IT while being budget-conscious? Download our whitepaper, Three Steps to Reduce IT Costs Without Compromising Performance. Get your copy today.

What’s the best way to back up my business data?

Use the 3-2-1 rule: Make three copies of your data, across two different media types, with one offsite backup. (We can help you set this up.)

What’s the biggest cybersecurity mistake small businesses make?

Things like ignoring software updates and using (or reusing) weak passwords. It usually comes down to employees needing better and more frequent security awareness training.

How can I tell if my data is secure?

Running regular security audits, encrypting data, and enforcing strong access controls will help – as will working with a trusted support partner who can monitor your systems.

Information used in this article was provided by our partners at MSP Marketing Edge.

Imagine logging into your system one morning and finding everything locked down. A message demands thousands to get your data back. The pressure is intense. The temptation to just pay up and move on is real.

But here’s the hard truth: Paying the ransom doesn’t guarantee anything. And it often makes things worse.

Ransomware attacks are on the rise, and they’re only getting smarter. These days, it’s not just about locking up your files. Attackers also steal your data and threaten to leak it unless you pay. They’ll even go after your backups, so you can’t restore and continue.

Many business owners think paying the ransom is the quickest way to get back to normal. But it’s rarely that simple. Research paints a stark picture:

Average Downtime: 21 days (Varonis).

Cost of Recovery: Recovery costs can be up to 10 times the ransom amount, with the average reaching $1.85 million (Sophos).

Why such a high cost? Because even after paying, you might not get your data back. Or it could be corrupted. You may still endure lengthy downtime, face regulatory penalties, or lose customer trust if confidential information is exposed.

And then there’s the bigger picture. Every ransom paid helps fund the next attack. It’s a vicious cycle. The more profitable ransomware becomes, the more motivated cyber criminals are to keep going… and keep improving their techniques.

So, is there a better approach? Yes.

Focus on recovery, not ransom. That means investing in strong, secure backups that ransomware can’t touch. It means regularly testing your recovery plans, training your team to respond quickly, and making sure your systems can be restored safely if disaster strikes.

You can’t always prevent ransomware from entering, but you can ensure it doesn’t stop your business.

Information used in this article was provided by our partners at MSP Marketing Edge.

Today’s businesses have two broad choices regarding cybersecurity: wait for something bad to happen and react to it, or proactively address the threat. Not surprisingly, we recommend the latter approach.

The grim truth is cyberattacks are no longer only an information technology (IT) issue. They pose a serious risk to every level and function of a business. That’s why your company should take a holistic approach to cybersecurity. Let’s look at a few ways to put this into practice.

Start with leadership

Fighting the many cyberthreats currently out there calls for leadership. However, it’s critical not to place sole responsibility for cybersecurity on one person, if possible. If your company has grown to include a wider executive team, delegate responsibilities pertinent to each person’s position. For example, a midsize or larger business might do something like this:

The CEO approves and leads the business’s overall cybersecurity strategy,
The CFO oversees cybersecurity spending and helps identify key financial data,
The COO handles how to integrate cybersecurity measures into daily operations,
The CTO manages IT infrastructure to maintain and strengthen cybersecurity, and
The CIO supervises the management of data access and storage.

To be clear, this is just one example. The specifics of delegation will depend on factors such as the size, structure and strengths of your leadership team. Small business owners can turn to professional advisors for help.

Classify data assets

Another critical aspect of cybersecurity is properly identifying and classifying data assets. Typically, the more difficult data is to find and label, the greater the risk that it will be accidentally shared or discovered by a particularly invasive hacker.

For instance, assets such as Social Security, bank account and credit card numbers are pretty obvious to spot and hide behind firewalls. However, strategic financial projections and many other types of intellectual property may not be clearly labeled and, thus, left insufficiently protected.

The most straightforward way to identify all such assets is to conduct a data audit. This is a systematic evaluation of your business’s sources, flow, quality and management practices related to its data. Bigger companies may be able to perform one internally, but many small to midsize businesses turn to consultants.

Regularly performed company-wide data audits keep you current on what you must protect. And from there, you can prudently invest in the right cybersecurity solutions.

Report, train and test

Because cyberattacks can occur by tricking any employee, whether entry-level or C-suite, it’s critical to:

Ensure all incidents are reported. Set up at least one mechanism for employees to report suspected cybersecurity incidents. Many businesses simply have a dedicated email for this purpose. You could also implement a phone hotline or an online portal.

Train, retrain and upskill continuously. It’s a simple fact: The better trained the workforce, the harder it is for cybercriminals to victimize the company. This starts with thoroughly training new hires on your cybersecurity policies and procedures.

But don’t stop there — retrain employees regularly to keep them sharp and vigilant. As much as possible, upskill your staff as well. This means helping them acquire new skills and knowledge in addition to what they already have.

Test staff regularly. You may think you’ve adequately trained your employees, but you’ll never really know unless you test them. Among the most common ways to do so is to intentionally send them a phony email to see how many of them identify it as a phishing attempt.

Of course, phishing isn’t the only type of cyberattack out there. So, develop other testing methods appropriate to your company’s operations and data assets. These could include pop quizzes, role-playing exercises and incident-response drills.

Spend wisely

Unfortunately, just about every business must now allocate a percentage of its operating budget to cybersecurity. To get an optimal return on that investment, be sure you’re protecting all of your company, not just certain parts of it. Let us help you identify, organize and analyze all your technology costs.

Weak passwords are one of the biggest security risks to your business. Why?

Cybercriminals are getting smarter than ever. If they manage to crack just one password, they could access your sensitive business data and financial information or even control your entire system.

Cybercriminals use automated tools to guess passwords, allowing them to try millions of combinations in seconds. So, if you’re using something like “Password123” or “CompanyName2025,” you’re practically handing them the keys to your business.

A compromised password can lead to significant issues, such as:

Data breaches
Financial losses
Identity theft
Reputation damage

But how do you create strong passwords without driving yourself (and your team) mad?

Think of your password like a secret recipe, where only you should know the ingredients. It should:

Be at least 14 characters long (the longer, the better)
Include a mix of uppercase and lowercase letters
Contain a few numbers and symbols (like @, $, %, or &)
Not contain any common words or easily guessable information (like birthdays, names, or the word “password”)

Instead of using a single word, you could try a passphrase – a short, random sentence that only you would understand. For example, instead of “Sailing2025”, try something like “Coffee&CloudsAreGreat9!”. This is much harder to crack, yet still easy to remember.

You should also steer clear of these common mistakes:

Using personal info (your name, birthday, business name, etc.)
Reusing the same passwords across multiple accounts
Using simple sequences (“123456” or “abcdef”)
Storing passwords in an easily accessible place (like a sticky note on your desk)

If remembering unique passwords for every account sounds impossible, another option is password managers. These generate strong passwords, store them securely, and autofill them for you. With a password manager, you only need to remember one strong master password for the manager app. The rest are encrypted and stored safely, reducing the risk of data breaches.

Even the strongest password isn’t foolproof, which is why multi-factor authentication (MFA) is also important. MFA requires a second verification form, like a one-time code sent to your phone or generated from an authentication app.

If you have employees accessing your business systems, it’s a good idea to have a password policy to explain your rules and why they’re important. This should include:

Unique passwords for each system and account
Regular security training on password best practices
Business-wide use of MFA for critical systems
Scanning for compromised passwords regularly

By prioritizing password security, you can reduce the chances of a cyberattack creating a nightmare for your business. And if you need help making your business more secure, get in touch.

Information used in this article was provided by our partners at MSP Marketing Edge.

Do we need backups if we use cloud storage?

Yes, having backups ensures your data is protected in case of accidental deletion or a cloud provider issue. A best practice is to follow the 3-2-1 Rule: maintain three copies of your data, stored on two different types of media, with one copy kept off-site for added security.

How can we make sure our teams use our tech tools effectively?

Provide training, encourage regular use, and integrate tools into daily workflows. Explaining the benefits to your employees can also make them keener to use these tools.

What happens if my device is too old to run the latest version of our software?

Outdated software makes you less secure against cyberattacks. If your device won’t run the latest version, it’s time to consider replacing it.

Information used in this article was provided by our partners at MSP Marketing Edge.

Choosing the right phone system is a critical decision for any business. As traditional phone systems become outdated, cloud-based solutions are gaining popularity. But is making the switch really worth it? After all, you don’t want any disruptions to your operations, and you have cost considerations and change management to think about, too. And what if you have security concerns or are worried about relying on a stable internet connection?

Here’s a breakdown of the key advantages to help you decide:

Enhanced Flexibility and Remote Work Capabilities

Modern businesses need to be adaptable. Cloud phone systems offer a significant advantage by enabling employees to work from virtually anywhere. Instead of being tied to a desk, team members can use mobile or desktop apps on their preferred devices to:

Make and receive calls
Participate in video conferences
Send and receive messages
Access important files

This flexibility boosts productivity and helps you attract and retain talent in today’s competitive job market.

Cost Savings and Predictable Expenses

Switching to the cloud can lead to significant cost savings. Cloud-based systems eliminate the need for expensive hardware, installation, and ongoing maintenance. You’ll typically pay a predictable monthly fee per user, making it easier to budget and manage your communication expenses.

Improved Customer Experience

A positive customer experience is essential for business success. Cloud phone systems offer a range of features designed to enhance customer interactions, such as:

Automated greetings and menus (Integrated Voice Response)
Call routing
Call queues
Integration with CRM

These tools can help you provide faster, more efficient service.

Scalability and Growth

As your business grows, your communication needs will evolve. Cloud phone systems can quickly scale up or down to accommodate changes in your workforce. This flexibility ensures that your communication infrastructure can adapt to your business needs.

Productivity Boost

Cloud-based phone systems integrate multiple communication channels into a single platform. These channels include voice, video, chat, and file sharing. These features can streamline workflows, reduce context switching, and enhance collaboration among team members. Integration with CRM software and other business applications can further enhance productivity.

Security and Reliability

Modern cloud phone systems offer robust security features. These include encryption, access controls, and data redundancy to protect your communications from threats. Reputable providers also offer service level agreements (SLAs) that guarantee high uptime.

Navigate the Complexities of Business Communications

It’s understandable to hesitate about switching to a cloud phone system. You’re weighing costs, potential disruptions, and the unknown. But what’s the real cost of sticking with the status quo? Missed customer opportunities? Strained employee productivity? Outdated technology that holds your business back?

At Yeo & Yeo Technology, we understand these concerns. We’ve helped numerous businesses like yours navigate upgrading their communication systems. We guide you through every step, ensuring a seamless transition and a solution tailored to your unique needs. Watch the video to learn more about our cloud-based VoIP phone system and collaboration platform, YeoVoice, powered by Elevate.

Ready to see how a cloud phone system can transform your business? Contact Yeo & Yeo Technology today.

Have you ever stopped to wonder how many phishing scams your employees encounter each day? The answer might come as a nasty surprise. Last year, the number of employees clicking on phishing links tripled – and businesses everywhere are paying the price.

Before diving into this situation a little more, let’s rewind.

Phishing is when scammers pretend to be a trusted source to steal sensitive information (like passwords or payment details).

Maybe your employee gets an email that looks like it’s from Microsoft, with a link to a login page. Once your employee enters their details, that information falls right into the hands of criminals, who then get the keys to your business.

Here’s the worrying part: Phishing attacks aren’t just happening more often; they’re getting harder to spot.

Email phishing is still a big issue, but scammers are branching out and planting fake links in search engines, social media, online ads, and website comments. Scammers know that employees are taught to be cautious about emails, so they’re finding new ways to slip through the cracks.

So, why are more people falling for these scams?

Part of the problem is fatigue. Employees see so many phishing attempts in their inboxes that it’s not easy to keep their guard up every minute of the day. Scammers are also getting more creative, using fake websites and emails that are almost impossible to tell apart from the real thing.

And they’re now targeting trusted platforms like Microsoft 365, which hold a goldmine of business data.

Your people can either be your greatest defense or your biggest vulnerability. A well-trained, alert team can spot phishing attempts before damage is done. But if they’re unaware or unprepared, a single click can open the door to financial losses, stolen data, and a whole world of trouble for your business.

So, what’s the solution?

Start with education. Ensure your team knows what phishing looks like, not just in emails but across the web. Teach them to question unexpected requests for their login details, double-check links, and report anything suspicious. And don’t rely on memory alone; regular training sessions can keep the risk of phishing scams fresh in your employees’ minds.

At the same time, don’t leave all the responsibility on your team’s shoulders. Tools like multi-factor authentication (MFA) add an extra layer of security, so attackers can’t get in even if a password gets stolen. Combine this with up-to-date software and a strong cybersecurity plan, and you have a better chance of keeping your business safe.

Phishing scams aren’t going away soon, but with the right approach, you can stop your business from becoming another statistic.

Need help protecting your business data? We can help – get in touch.

Information used in this article was provided by our partners at MSP Marketing Edge.

Seamless communication is essential for productivity, collaboration, and customer satisfaction. However, many businesses find themselves juggling multiple platforms for messaging, video conferencing, email, and file sharing. This fragmentation can lead to inefficiencies, increased costs, and security risks. For business owners and IT leaders, consolidating communication tools is a strategic move that enhances operations and strengthens cybersecurity.

The Challenges of Disconnected Communication Platforms

Managing multiple communication platforms can create significant challenges for businesses:

Inefficiency: Employees waste time switching between applications, reducing productivity.
Cost Overload: Subscriptions for multiple tools add up quickly, increasing operational expenses.
Security Risks: More platforms mean more potential vulnerabilities, making businesses susceptible to data breaches.
User Frustration: A disjointed experience frustrates employees and slows down workflows.

Benefits of Consolidating Communication Tools

By centralizing communication on a unified platform, businesses can experience several key advantages:

Enhanced Collaboration: A single, integrated platform allows teams to communicate seamlessly through chat, email, video, and document sharing without switching between apps.
Improved Security and Compliance: Consolidation reduces the number of security vulnerabilities and simplifies compliance with industry regulations.
Cost Savings: Reducing the number of tools leads to lower software licensing and maintenance costs.
Simplified IT Management: IT teams can manage fewer applications, reducing the complexity of updates, troubleshooting, and user support.

How to Successfully Consolidate Communication Tools

To transition smoothly to a unified communication platform, consider the following steps:

Evaluate Current Tools: Identify redundant platforms and assess which ones provide the most value.
Choose a Scalable Solution: Select a comprehensive communication platform that meets both current and future business needs.
Prioritize Security and Compliance: Ensure the chosen solution aligns with your organization’s security policies and industry regulations.
Train Employees: Provide thorough training to help employees transition smoothly and maximize adoption.
Monitor and Optimize: Regularly assess system performance and user feedback to make necessary adjustments.

Finding the Right Solution

At Yeo & Yeo Technology, we help businesses identify and implement the right communication solutions tailored to their needs. Whether you’re looking for a fully integrated cloud-based system or guidance on streamlining your current communication stack, our team can help improve efficiency and security.

If you’re ready to enhance collaboration and reduce IT complexity, contact Yeo & Yeo Technology today to explore your options.

So, you’ve gone ahead and upgraded to Windows 11. You’re ready to explore the fresh design and all the new features. But instead of smooth sailing, your computer slows to a crawl, random errors start popping up, and you can’t install any security updates.

That’s the nightmare businesses face when running Windows 11 on unsupported hardware.

Hardware requirements are a checklist you should use to make sure your business devices can handle an upgrade.

Think of it like a recipe: If you’re missing a key ingredient, the dish won’t turn out right. And while you might like to improvise in the kitchen, it’s better not to risk it with your business tech.

Windows 11 brings a leap forward in both performance and security. To make that leap, you need a solid foundation in the form of modern hardware that can support its advanced features.

One key requirement for Windows 11 is TPM 2.0. This small chip acts like a security vault for your PC, locking away passwords, encryption keys, and other sensitive data. TPM 2.0 is also essential for preventing certain types of cyberattacks. Without it, your system is more vulnerable.

Other requirements—like enough memory (RAM), sufficient storage, and a compatible processor—help ensure that your device can run Windows 11 smoothly.

Microsoft has warned that forcing Windows 11 onto unsupported hardware is risky. Sure, you can do it—but you’ll be on your own if things go wrong. Your device won’t receive updates, including critical security patches that protect your systems from cyberattacks and other threats. Without updates, your business’s devices become an easy target.

So, you might be thinking—why not just stick with Windows 10?

Here’s the thing: Microsoft is ending free support for Windows 10 in October this year. After that …

No more updates
No more fixes
And no more free security patches.

There is an option to pay for extended security updates, but it’s not a permanent solution. Upgrading to Windows 11 helps ensure your systems stay secure for the long haul without extra costs and headaches down the line. Beyond the security benefits, Windows 11 comes with loads of productivity tools designed to make your business run more smoothly.

If upgrading your hardware feels like an unnecessary expense, consider it an investment. Modern devices don’t just meet Windows 11’s requirements; they run faster, last longer, and reduce the risk of downtime.

The bottom line is that hardware requirements aren’t just suggestions—they protect your business and give your team the tools they need to succeed.

If your devices don’t meet Windows 11’s requirements, now is the time to plan your next steps. Don’t wait until Windows 10 support ends or your systems become a security risk for your business.

We can help you upgrade without the stress. Get in touch.

Information used in this article was provided by our partners at MSP Marketing Edge.

Cybercrime is not slowing down—in fact, it’s accelerating. The FBI’s Internet Crime Complaint Center (IC3) recently released its 2024 Internet Crime Report, revealing that U.S. businesses and individuals reported a staggering $16.6 billion in losses last year, a 33% increase from 2023. With over 880,000 complaints filed, the report signals an urgent call for businesses to strengthen their cybersecurity posture.

What the FBI’s 2024 Report Tells Us

The top three cybercrimes, by number of complaints reported by victims in 2024, were phishing/spoofing, extortion, and personal data breaches.
As a group, people over the age of 60 suffered the most losses at nearly $5 billion and submitted the greatest number of complaints.

Michigan ranked 14th nationwide for the number of reported cybercrime complaints.

Cryptocurrency was the leading method cybercriminals use to steal funds, surpassing traditional wire transfers and credit card fraud.

What It Means for Your Business

The growing volume and sophistication of cyberthreats mean businesses of all sizes are vulnerable. Cybercrime can damage your operations, reputation, and bottom line. Even one successful attack could lead to devastating consequences without the right protection.

How Yeo & Yeo Technology Can Help

At Yeo & Yeo Technology, we partner with businesses to prevent these threats before they cause harm.

Email Security: Our email protection solutions are built for your specific needs, with features like web filtering, cloud backup, and incident response technology.
Security Awareness Training: Human error is still the #1 way hackers get in. Security awareness training helps educate your team on phishing, fraud, and evolving scams.
Managed Cybersecurity Services: We proactively monitor, detect, and respond to threats 24/7 with tools aligned to today’s threat landscape.

Don’t Wait for a Breach

Cybercriminals aren’t slowing down. They’re refining their techniques and casting wider nets. Whether you’re a small business or a multi-site operation, you need more than antivirus software—you need a trusted partner.

Yeo & Yeo Technology delivers fully managed or co-managed cybersecurity services, IT support, and consulting to help protect what matters most. We tailor our solutions to your risk profile, industry, and goals so that you can focus on your business.

Source: https://www.fbi.gov/news/press-releases/fbi-releases-annual-internet-crime-report

Technology moves fast, and in no time, our gadgets get outdated. According to data from Statista, consumers replace their devices about every 2-3 years. Still, it can be tricky to determine when an upgrade is needed, especially if you feel your current device is working fine. There are a few ways to tell your device is outdated, from slow loading times to lack of storage. Here are seven signs it’s time for a device upgrade:

1. Is Your Device Slow and Lagging?

Slow performance is a major indicator. If your device takes an eternity to boot up, that might be a sign to get an upgrade. Apps that take too long to open can be frustrating. Slow internet access could mean your gadget is getting older.

Most people use their phones, computers, and tablets for daily activities. A slow device makes texting, sending emails, managing calendars, and doing work more difficult. If you can save time in your day with work and personal tasks, the cost of an upgrade may be worth it.

2. Frequent Freezing and Crashing

Does your device freeze often? Crashes are another bad sign. If you see the spinning wheel a lot, your device might be struggling. These issues mean your device can’t keep up with today’s demands. Freezing and crashing can impact your productivity. Imagine working on a document on your computer, losing everything when it crashes, or taking 20 minutes to type a simple email. This is why it’s important to have an up-to-date device.

3. How’s You Battery Life?

Battery problems are a clear upgrade sign. If your device dies quickly, it’s a red flag. Needing to charge multiple times a day is not normal. A healthy device should last most of the day on one charge.

Check to see if your battery is swollen. This is a safety hazard and should be dealt with immediately. If your device often overheats, the battery may be malfunctioning. These are some pretty serious issues that, in most cases, mean it’s time for a new device.

4. Is Your Storage Always Full?

Are you constantly running out of space? That’s a good indication that an upgrade is due. It is frustrating when you can’t install new apps, and constantly deleting photos and files is a pain. More storage is one great reason to upgrade.

5. Are You Missing Out on New Features?

You’re missing out if your device can’t get the latest updates. Newer models often boast better cameras and screens. They also have faster processors and more memory.

Age plays a huge factor in device performance. Most smartphones last around 2-3 years, and laptops, perhaps 3-5 years. If your device is older than this, it might be time for an upgrade.

6. Are Repairs Costing Too Much?

Repairing old devices can be costly. If the repair costs are high, upgrading may be wiser. Sometimes, the repair costs are almost equal to a new device. In such cases, it is often better to buy a new one.

7. Does Your Device Support the Latest Software?

Old software has security holes in it. This kind of threat can easily compromise your data. Most hackers usually attack those gadgets operating on older, obsolete systems. This is why it’s important to keep your devices updated.

If you keep an old device around, your data becomes vulnerable. Even the latest security patches won’t protect you. The safest option is to buy a new device running the latest update.

Ready for a Fresh Start?

If you have noticed these signs, that is probably the time for an upgrade. The new device will make your digital life easier, more fun, and safer. Think about your needs and budget when choosing a new device. If you need help upgrading your business hardware, contact Yeo & Yeo Technology.

Article used with permission from The Technology Press.