Because of the cost of unified communications (UC) and the opportunity for financial savings, using UC is a smart decision for most organizations. The reality is that switching to a cloud communications system and adopting UC costs less than using a traditional telephone system.
But before investing, you should research and perform a cost-benefit analysis for your business. That’s the only way you can assess the value that it can bring to your organization. You also want to know what strategies you can use to minimize costs and maximize benefits.
4 Ways to Save Money with Unified Communications
With a cloud-based unified communications solution, you can minimize your IT and operating costs, simplify your technology stack, and save on your phone bill. Here are the ways you can reduce costs when you invest in unified communications and clever ways to optimize those savings.
1. Lower Upfront Costs
With unified communications, you can use a cloud phone system, which means voice data transmits over the internet rather than phone lines. Instead of paying for all the hardware and maintenance costs of a traditional PBX phone system, you can get started with a mobile app downloaded onto your devices and a subscription licensing fee.
2. Fewer Communications Apps
Because you have voice, video conferencing, chat messaging, and file sharing all rolled up into one platform, you aren’t paying multiple vendors. This can lead to significant cost savings. One study found that using a single vendor results in a 56 percent lower total cost of ownership versus using a multi-vendor approach.
3. Smaller Phone Bill
You’ll also see lower costs with unified communications through a better rate per line and reduced long-distance calling costs. Businesses that use cloud phone systems save money each month on their phone bill.
4. Increased Productivity
When you empower your teams with user-friendly, full-featured software, they have the tools they need to work more efficiently. Additionally, with UCaaS, your staff can be productive from anywhere.
Your employees will be more productive and more satisfied with their job when they have technology that makes work more flexible and seamless. Your company will probably spend less on recruitment and training over time.
Optimize Your Unified Communications Costs by Choosing the Right Provider
Cloud communications is a popular business tool because businesses save money when they switch from their legacy phone systems. But you can optimize those savings if you choose the right cloud provider.
Information used in this article was provided by our partners at Intermedia.